Meet your digital workers

AI-powered agents act as digital colleagues, helping your team process documents, enrich collections, and deliver instant, reliable answers, for example by supporting SPECTRUM-aligned museum workflows and procedures.

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New acquisitions & donations

Speed up intake and reduce manual work. AI can auto-fill core fields, extract and structure donor details, transcribe donor stories, and instantly generate clear descriptions and summaries, so every new object starts with a complete, usable record.

Object descriptions & catalogue copy

Create high-quality object texts faster and more consistently. AI generates professional descriptions, detects materials, techniques and themes, identifies people/places/events in existing text, and translates content into multiple languages for broader reach.

Documentation & terminology

Bring order and consistency across your data. AI standardizes terminology, flags duplicates and missing fields, and helps structure and normalize documentation, improving quality, findability and long-term reliability.

Historical context & research support

Enrich records with context at scale. AI can draft background narratives from your sources, connect relationships between objects, people and events, and suggest links to relevant external databases to strengthen provenance and interpretation.

Data cleaning & enrichment

Automate the work you currently do in tools like OpenRefine. AI detects duplicate terms, synonyms and typos, and handles more complex transformations, such as splitting a field into iconographic vs. associative terms, without repetitive manual steps.

Condition reporting & conservation

Turn images and reports into actionable insights. AI can screen photos for visible damage or risk signals, summarize existing condition reports, and propose standardized report language, supporting faster, more consistent conservation workflows.

Digitization & image management

Make digital assets usable from day one. AI adds metadata to images automatically, performs file quality checks, and tags object parts and features, improving search, reuse and publication readiness.

Loan request workflows

Reduce turnaround time for loans. AI can pre-fill forms using your existing data, summarize supporting documentation, and highlight what’s missing, so requests move forward with fewer bottlenecks.

Accessibility & public-facing content

Publish more, faster without losing quality. AI generates engaging web and gallery texts, creates translations and simplified versions, and produces education-ready summaries for public programmes and visitor services.

Data quality control & reporting

Improve trust in your collection data. AI detects errors in existing records, identifies duplicates, and produces clear reports on what’s missing or inconsistent giving teams a practical roadmap for cleanup and governance.

Acquisition & Registration

From the moment a donation or purchase enters the museum, clear and consistent information is essential. AI colleagues help extract key details from intake documents, correspondence and forms, support initial condition notes, and signal missing or unclear information early in the process.

Description & Enrichment

Creating and maintaining good object descriptions takes time and care. AI colleagues support this work by drafting descriptions, identifying materials, techniques and themes, and recognizing people, places and dates, helping collections become easier to search, interpret and reuse.

Structuring & Data Cleaning

Many collections contain inconsistencies built up over years of different working practices. AI colleagues help identify duplicate records, align terminology, clean up complex or inconsistent fields, and support structured data improvements such as splitting or reorganising fields.

Research & Context

Research often depends on seeing connections across objects, documents and sources. AI colleagues help generate contextual texts based on existing materials, link related objects, people and events, and support thesaurus and authority structures for research and interpretation.

Imaging, Audio & Digitization

Digitization produces large volumes of images, scans, audio and video that still need to be assessed and described. AI colleagues can analyse images to support condition assessment, read labels or notes, transcribe spoken audio, and help make digital assets searchable and usable.

Access, Publication & Public Use

Turning internal collection data into public-facing content requires additional time and expertise. AI colleagues help draft web and exhibition texts, translate and adapt complex content into clear, readable language, and create summaries for education so collections can be shared more widely.

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25 000+

Habits Tracked Per Day

32 600+

AI Recommendations

250K+

Users Worldwide

Frequently Asked Questions

How is my data protected when using your AI solutions?

We don’t use Big Tech AI platforms to process your data. Your content is only processed on infrastructure fully managed by Datamachine. Your data is never shared with external AI providers, never used to train public models and never sold. The AI only analyses the material you provide for your own use, so you keep full ownership, control and oversight.
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Is this solution sustainable?

Yes. Our AI services run entirely on infrastructure powered by renewable energy. We consciously choose data centers and cloud providers that operate on sustainably generated electricity, ensuring that advanced AI capabilities go hand in hand with responsible energy use.

Can we decide what the AI is allowed to do (and not do)?

Absolutely. You stay in full control of what the AI can access and which tasks it takes over. Every AI agent is configured with clear boundaries based on your workflows and policies. You define the input it may use, the actions it may perform and the output it must deliver. All suggestions remain transparent. This ensures the AI supports your work without ever taking decisions you didn’t approve.

Do you train AI models specifically for our organisation?

Yes. Every AI agent and AI knowledge component is trained on your own documents, workflows and terminology. This means the AI understands your collections, policies, metadata structures and language exactly the way your team does. Instead of a generic tool, you get a tailored model that works within your processes, supports your tasks and delivers consistent high-quality output.

Get in Touch

Do your have any questions? You can contact us by clicking on the button or email us at info@datamachine.nl
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